Speakers Info
   

Dear BC2005 Invited Speakers, Moderator and Panelist:

Thank you for agreeing to participate in BC2005. We have a very exciting agenda planned and we anticipating a larger then ever participation. Please complete the following actions in a timely manner so our conference coordinators may prepare for the conference.

  1. Fill Out and Submit the Speaker's Information Form and the NIST disclaimer form
  2. Fill Out and Submit the Biography Template
    We have provided you with a template to assist you in completing your biography.

Once you have completed your Speaker Information Form, your NIST disclaimer form, and your Biography Template, please e-mail to Nist by August 19, 2005.

Final presentation in Powerpoint format must be delivered on or before August 31, 2005 to Nist and to Magdalena Benitez.


Presentation Guidelines

Please avoid product and marketing presentations.
Please save your PowerPoint presentation with "Embed True Type Font" option if you are using an unusual font. If we are unable to make the modifications to your file that are necessary to obtain a readable copy, we will request that you provide another file.

Please use the recommended font sizes listed below, your presentation will be projected in a very large room, we would like to ensure that every attendee is able to read the information you are presenting on your slides. Slides with - thin lines, small text labels or complex color graphics will not display well.

1. Headers 40 point
2. Sub-Headers 32 point - 36 point
3. Text/Figures 24 point - 28 point

We will convert your presentation into PDF format before placing it on the Biometric Consortium website.

General Information

Make your Hotel Reservations Early
The Biometric Consortium Conference 2005 will be held at the Hyatt Regency Crystal City. We encourage Speakers, Moderators, and Panelist to stay at the conference hotel as that helps the Biometric Consortium with conference costs. Details on hotel registration are posted on this General Information web page. All speakers are responsible for making their own hotel arrangements.

Audience Size
We expect approximately 800 – 1000 attendees. The Plenary sessions will be in the Regency Ballroom. Other sessions will be held in smaller rooms which seat approximately 300-350 people.

Audience Questions
Please repeat all audience questions using the microphone so everyone in the audience can hear the question.

Audio/Visual support
In addition to a laptop and projector, we will provide a wireless mouse that you may use to advance your viewgraphs yourself, or a staff member will be available to advance your slides on your verbal cue. Microphones will be provided and please plan on using them since the room is rather large. Laser pointers will be available for your use. Because of the shape and size of the room, your presentation will be presented on two screens at the same time, but they will not be directly behind you so we have arranged for a confidence monitor so that you may clearly see your slides during your presentation. The operation of the timer, microphones, pointers, and mouse will be explained when you check-in.

If you require additional AV support, please send an email to Nist with your requirements by August 20, 2005.

Badge-Pickup
You may pick up your conference materials at the Conference Registration Booth on the Exhibit Hall Level of the Hyatt Regency Crystal City during Registration hours. Registration hours are Sunday 18, September from 5:00 pm until 7:00 pm and each day of the conference starting at 7:30 am.

Business Dress
Since this conference is being held near Washington, DC and we expect a large number of Government attendees, we expect most attendees and speakers will follow standard business dress.

Time limits
We have a full agenda. Our experience has been that keeping the presentations short and focused helps keep the conference interesting for our broad range of attendees. We do ask that you adhere to the time allotted for your presentation. We will have an electronic speaker timer operating. A couple of hints to consider in order to keep your presentation within the time allowed:

  1. Don't spend too much time introducing yourself or your organization this information will be available on the web site www.nist.gov/bc2005
  2. Don't worry about defining biometrics or explaining the fundamental issues of why biometrics are important most attendees will understand this and there is no need for each speaker to repeat the information.

We appreciate your cooperation in helping us keep the conference on schedule.

Speaker Check-In
There will be a Speaker's table near the stage. Please check-in with Magdalena Benitez or one of the other staff during the break or other open time before your scheduled presentation.

Speaker’s Room
There will be a small Speaker’ Room (in the Conference area) on the Exhibit Hall level (near the Registration Desk). The Speaker’s Room will provide a quiet place where speakers may go to review their presentations etc. There will be tables, chairs and electrical power available in the Speaker’s Room.

Press coverage
We anticipate some press reporters will be present. If you are approached by the press, you are certainly welcome to speak with a reporter or to decline, as you see fit. If you do speak with a reporter, we ask that you be clear you are speaking on behalf of yourself or your organization and not the Biometric Consortium or any of the Conference co-sponsors. Any questions regarding the Biometric Consortium can be directed to either Fernando Podio or Jeff Dunn, and any of the staff members will be happy to help locate them for you.

Biometric Consortium Speaker Contact Information

Magdalena C. Benitez
301-975-6182

Thank you for your timeliness. We look forward to seeing you in September.

Respectfully,

Fernando Podio and Jeff Dunn
Biometric Consortium Co-Chairs




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